For most of us, we go about our daily tasks without much thought as to the mechanics of how we’re doing them. The process may be lodged in your psyche, you accept that each individual task involves multiple stages and ‘pause points’, and that there are always x number of minutes/hours/days involved from start to finish. You also accept that, in some cases, you will need to access several different systems to complete a task, and bring a process from start to finish.
In short, you always do what you’ve always done. It works for you, why rock the boat?
We’re passionate about saving our clients precious time and effort (and, thus, money!). We wax lyrical about the benefits of collaboration systems, and we practice what we preach. We make recommendations because we too have been those people who merrily continue in our multiple-process habits, and we too have implemented change that has given us back hours of our life!
Some common examples of tasks that often take too much time and effort
- Using spreadsheets to stay on top of project planning and/or timesheets
- Having a team who collects data onsite, records it on paper….then inputs it when they’re back in the office
- Regularly needing to manually merge data from different systems
- Emailing – or even having to post! – contracts/documents for signing to your clients, then waiting for them to sign, scan and return them
- Sending paper invoices
At Oval, we’ve been automating business processes for clients for almost two decades. We know it can sometimes be daunting to change what you know, and that a ‘if it ain’t broke’ mindset can be rife – but why not take a moment to look at how you do things, and perhaps consider changing one little thing at a time. These small things, could add up to one big competitive advantage.
- Have a contract sent, electronically signed, and back with you in a matter of minutes
- Have a collaboration system automatically set tasks for you, when something specific happens in a project process (even if that’s just to remind you to follow up on a new lead, a week after you create it)
- Take a look at online invoicing systems, and take the repetition (and time) out of manually inputting data and sending them
As ever, if you’d like any advice or an informal chat about automation, please get in touch; chances are, if there’s a business process that you carry out on a regular basis, there’ll be a way to make it simpler – and we’d love to show you how!